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When clients implement or enhance their business processes, many times they have a backlog of documents that they would like to access electronically, and many more they would like converted moving forward. Sometimes these documents are in electronic form, but frequently clients have boxes or rooms full of paper. PRIDE Digital Services can provide complete prep, scanning and indexing services. We will work with our customers to determine which documents to convert and the most cost effective means of converting them.

For example, we played an active role in defining and executing the document conversion process for the import of more than 30 million medical records images into a new system developed for the Florida Department of Corrections.

Our capabilities include: High Speed document scanning, Large Format Scannig - up to "E" size, Microfilm Conversion (16mm & 35mm), Data Capture (from paper or image), and Forms Processing.

Project management is a key and fundamental aspect of converting paper documents to electronic form. It is essential that these projects be managed carefully and correctly. Successful project management ensures that the critical elements of the project’s success, i.e. presentation, acceptance and user interaction, will be effectively ascertained and implemented.

PRIDE Digital Services has found that the most productive and efficient way to facilitate communication and progress is to have the project managed by an individual at PRIDE Digital Services and an individual from the customer. Both of these individuals are responsible for the success of the implementation.

Pre-implementation meetings are held between the two project leaders to identify and allocate required resources. Meetings are held to determine goals and objectives of the project with respect to a schedule. Responsibilities are assigned and a schedule laid out with milestones and critical dates.

PRIDE Digital Services Project Managers are multi-faceted and have experience in all aspects of information technology project management including systems development, software development, and content/data management.

PRIDE Digital Services has partnered with Praxsys Technologies to provide the capabilities to develop solutions and system integration services for our customers.

In some cases a customer will require that a new software system will integrate with existing line of business applications, desktop applications or other enterprises applications.

Here are examples of the types of integration that has been performed on various projects:

Existing Document management System Integrated with newly developed software application to met specific customer needs.
Verification checks of scanned data against external databases.
Data collected during scanning and indexing (manual or via OCR or ICR) is fed to accounts receivable, payroll or other downstream systems.
Data collected during a business process integrated into another line of business application.
Database development and integration of disparate databases into one scalable, multi-tiered system.

PRIDE Digital Services has an easy to use web based document repository. This system can be utilized as a secure hosted environment for your critical document storage needs.

The web based repository allows you to access your critical documents without the cost of purchasing and implementing your own storage area network.